Requesting Funds for Additional Delegates and Travel
 

In some cases a chapter’s University or College, is willing to donate funds to that chapter for programming or educational purposes. Examples of education programming events include regional conclaves or our annual leadership convention. Chapters may be hesitant to ask for funds depending on university relations or the preconceived notion that the university will say no. However, with these tips from IHQ of proposals that have been successful in the past, your chapter will have a better chance at attaining funds for travel and additional delegates to convention.    

When creating a proposal:

·         Always create a professional looking document, including proper date, heading and address information. 

·         Use proper and full titles when addressing university administration. 

·         The beginning body of your letter should include who your organization is and what you are requesting. In this case we are requesting funds to travel to and attend a leadership convention at a certain location. 

·         Explain what the convention entails and why it is helpful to your chapter. This part explains exactly why you think the university should help improve your chapter. 

·         Include exact number and figures of the funds you are requesting. 

·         Finish your letter with contact information in case there are unanswered questions or additional information is requested. 

·         Sign your letter with your proper title given below and hand deliver the letter to the correct office or mail box to who it is intended. 

·         Meeting with someone will also help your chances and follow up on your request after three days or a given date. 

Below are two examples of proposal letters. 
The first is a request of funds for travel to a regional conclave, which was successful in attaining two university vehicles and funds for fuel. 
The second is an example of a request to send additional delegates to convention, which is formatted similar to the first example. 

Having a good relationship with the Greek Life office of Administration will also improve your odds of a successful request. Talk to university advisers weekly in order to develop a relationship that can help in these ways and many others.

WA Epsilon Alpha Example Conclave Letter
PA Omega Gamma Example Letter